Selection by YZU

▋Outgoing Exchange Information Session
A session on Outgoing Exchanges will be held every semester in the second week following the start of the semester. The information session may take place physically or online. The information session will be announced via email to all students. 
Check out the FAQs- Foreign Study first. If you don't find your answer, you can contact the Global Affairs Office via Facebook

▋Application Documents
Student of College of Management： Inquiry Link
Other Department： Inquire with the secretary of the respective department

Selection Review by YZU

Students will be notified by the Global Affairs Office to submit Selection Review materials (see below for descriptions of application documents), to gain approval to study abroad from the department.

Application to the Host University/ Institution

Different host universities/ institutions have different requirements, mainly in the following three ways:

1. Online Application: Students are responsible for filling out the basic information and uploading the required documents on the application website of the host university/ institution.
2. Paper Application: The host university/ institution will provide the application form and a list of required documents. The Global Affairs Office will then send the application materials to the host university/ institution on behalf of the students.
3. Electronic Files: The host university/ institution will provide the application form and a list of required documents. Students are required to submit electronic files to the Global Affairs Office. The office will subsequently submit the files to the host university/ institution on behalf of the students.

▋Required Documents

The following are typical admission application documents required by most host universities/institutions. The specific requirements may vary depending on each host university/ institution. Please prepare the necessary documents as instructed by the GAO coordinator. If the application documents require contact information or a signature from the exchange coordinator, please bring the documents to the Global Affairs Office for the coordinator's signature.

1. Yuan Ze University  Academic Transcript: For the official transcript, please apply at the Office of Academic Affairs. Please submit either the Chinese or English transcript version, as required by the host university/ institution. 
   Graduate students may need to submit undergraduate transcripts as well.
2. Certificate of Enrollment: Please apply for the certificate at the Office of Academic Affairs at Yuan Ze University.
3. Proof of Language Proficiency:

• For host universities/institutions with English-taught programs, you may be required to submit proof of English proficiency such as TOEFL, IELTS, or TOEIC scores. The validity of these scores should be within two years.
• For host universities/institutions with non-English-taught programs, you may need to submit proof of language proficiency in languages such as Japanese, Korean, German, French, Spanish, Portuguese, or other languages, as required by the respective host university/institution.

4. Photocopy of Passport Data Page: Usually, a copy of your passport's personal data page needs to be submitted. Ensure that all personal information provided in the application matches the information on your passport, especially your English name, spelling, date of birth, etc.
5. Photograph: Submit an electronic file or a printed photograph as required by the university/institution. For printed photographs, please write your English name (matching your passport) on the back of the photo using an oil-based pen.
6. Financial Proof：

• An English version of the bank statement or certificate of deposit balance can be obtained from a bank or post office. You can provide financial proof from your own account or that of your parents/guardians.
• The required amount and currency may vary depending on the specific requirements of each host university/ institution. Students are advised to visit the university's / institution's website to find relevant information.
  
• Applicants who have financial proof from their parents' or guardians' accounts should include a household registration document or a declaration stating their relationship to the account holder.

7. Professor's Recommendation Letter： The language and format of the recommendation letter should follow the requirements of the sister university/institution. The letter should be signed by the professor and sealed before submission.
8. Original Nomination Letter from Home University:：Please note that this nomination letter is separate from the professor's recommendation letter. If you require a nomination letter, feel free to request it from the Global Affairs Office.
9. Health Check Report：

• Depending on the requirements of the host university/ institution, exchange students need to undergo a health check-up at a medical institution. 
• The specific items to be checked may vary. It usually takes around 10 working days to obtain the health check report, but the duration may vary depending on the healthcare provider. Exchange students who need to submit a health check report should do so as early as possible.
• It is possible for some host universities/institutions to require students to undergo a health check after they arrive.

10. Insurance Proof

• Aside from Student Safety Insurance, students should purchase sufficient insurance coverage throughout the period abroad (including medical, accident, emergency assistance, etc.). 
• Some host universities/ institutions may require mandatory insurance, and certain countries may also require specific insurance when issuing visas. If the host university/ institution provides insurance, students can choose to purchase it after arriving at the destination.
• In the absence of specific requirements from the host university/ institution, the Global Affairs Office still recommends that students purchase relevant insurance, such as overseas medical insurance and overseas accident insurance.

Review by Host University/ Institution

1. After submitting the application materials, it generally takes around 3 to 5 months for students to receive the admission letter from the host university/ institution. If there are any issues or additional documents required for the application, the host university's / institution's exchange coordinator will inform the Global Affairs Office. The coordinator will immediately notify the exchange student to submit the necessary documents. If there are no issues with the application materials, exchange students usually do not receive any notification and are expected to patiently wait for the admission letter.
2. Please understand and respect each host university's / institution's procedures and regulations. The host university/ institution has its own operational timelines and will not announce or send out admission letters earlier upon request from students or the Global Affairs Office. Therefore, students are advised not to directly request or contact the host university's / institution's exchange coordinator on their own. Please refrain from making any travel arrangements until you receive the admission letter.

Admission letters can be issued in two formats：

• Hard Copy: Most host universities/ institutions will send it to the Global Affairs Office, while some host universities/ institutions may send it directly to the exchange student's mailing address.
• Electronic Format: It may be sent via email to the exchange student or the Global Affairs Office. In the case where the host university/ institution only sends it to the exchange student, please provide the electronic file to the Global Affairs Office exchange coordinator proactively.

Please ensure the English name, date of birth, and exchange period on the admission letter are accurate. Your personal information must match your passport. With the original admission letter, you can apply for a student visa at the representative office or embassy of the host university's/ institution's country in Taiwan. You can also begin preparing for your trip abroad. If there are any errors in the admission letter, please immediately inform the Global Affairs Office exchange coordinator so that he/she can contact the host university/ institution to issue a corrected admission letter.

▊ Application for male Taiwanese of Recruiting Age

1. Please apply for overseas travel approval online through the National Immigration Agency's website (https://nas.immigration.gov.tw/) or consult the Military Training Office for related matters.
2. If an enrolled student male Taiwanese of Recruiting Age applies to go abroad for study, research, performance, competition, visit, training, or internship (including summer internships), for a period exceeding four months but within one year, the following documents must be prepared and submitted to the Military Training Office within 1 month to 3 weeks prior to departure. The university will then issue a letter to the local county or city government to process related matters for the exchange student's departure.
   
3. The required documents include:

• Fill out the Form of Basic Information for Male Taiwanese of Recruiting Age. Please ensure that all fields are filled out clearly for the preparation of the "Roster of Students Recommended for Study Abroad for Male Taiwanese of Recruiting Age"
• One original letter of recommendation from the college/department. (Exchange students and research references can refer to the sample templates.)
• One copy of the letter of admission from the host university/ institution or an invitation letter from a foreign research institution, or proof of employment for an internship position.
• One copy of the cooperation agreement signed between the host university/ institution and Yuan Ze University.
• One original Parental Consent. (Please refer to the sample template.)
• Letter of Undertaking-Outgoing Exchange and Dual Degree Program (to be stamped by the recommending unit).
• One copy of the basic information page of the individual's passport (as per the new regulations starting from 2020).

※ For other related matters, please consult the Military Training Office at Yuan Ze University.

1. The scholarships/ financial aid available for dual-degree students are roughly categorized as follows:

• Scholarships provided by the Ministry of Education: The Ministry of Education may offer scholarships for students participating in exchange programs. An example is the "MOE Study Abroad Scholarships" program.
• Scholarships or financial aid from the home university: Yuan Ze University has scholarships and financial aid programs specifically for students participating in outgoing exchange programs.

2. Dual-degree students can apply for multiple scholarships or financial aid programs. However, during their study abroad period, they can only receive one scholarship or financial aid at a time.
3. The dual-degree student's eligibility for scholarships and financial aid will be revoked if the exchange student fails to obtain admission to the host university/institution or fails to register and report as required. Scholarship recipients are required to fulfill the scholarship program's obligations.
4. The application procedures and guidelines for each scholarship or financial aid program for exchange students are subject to announcements made by the respective scholarship providers for that year.

▊ Selection of Course- Home University (YZU) Side

1. When studying at a host university/ institution, outgoing dual-degree students do not need and cannot enroll in Yuan Ze University courses.

▊ Selection of Course- Host University /Institution Side

1. Once a dual-degree student participates in an exchange program and registers at the host university/ institution, they are considered student of that university/institution. They must fully comply with the course selection regulations and minimum/maximum credit limits of the host university/ institution.
2. Some host universities/institutions restrict dual-degree students from taking classes outside of their registered department, and not all courses are offered. There may also be restrictions on the selection of courses in specific departments. Clarification of these details should be sought from the host university/ institution in advance or upon arrival.

▊ Extension of Exchange Period

Regardless of whether there are still quotas, school-level exchange students /dual-degree students cannot extend their exchange period.

▊ Shorten of Exchange Period

1. If there are specific reasons or unavoidable circumstances that require you to shorten your exchange period or return home earlier, you must provide supporting documentation and a report. Additionally, you need to obtain consent from the exchange coordinator from both the home and host university/ institution to proceed with the procedures for shortening the exchange/dual-degree period. Any corresponding responsibilities arising from this decision will be borne by the exchange student.
2. By requesting to shorten the exchange period, you will automatically forfeit your eligibility for any scholarships awarded. In the event you have already received a scholarship, you must return the funds to the scholarship provider. Failure to comply with the aforementioned regulations and leaving the host university/ institution without following the proper procedures may result in your inability to apply for future Study Abroad Programs at Yuan Ze University.

▊ Relinquishing of Exchange Student Status

1. The Declaration should be submitted according to the instructions provided by the Global Affairs Office. Once the Declaration is submitted, it cannot be withdrawn for any reason. 
2. The Declaration is available for download in the "Required Documents" Section. Print out the completed Declaration and submit it to the Global Affairs Office at Room 70208.
3. No matter whether you are relinquishing your exchange student status during the selection process or during the selection review, you must submit a Declaration.

* Choose one of the two formats to download. Enter your data using a computer and do not change the file format arbitrarily. Failure to comply with this requirement will result in forfeiture.

Download→Outgoing Exchange Application Form PDF / Word / ODT

Download→Letter of Undertaking-Outgoing Exchange and Dual Degree Program PDF

Download→ MOE Study Abroad Scholarship (Application, Agreement, Report) PDF / Word

Download→Consent to the collection, processing, and use of personal data PDF / Word

Download→Declaration Renouncing of Exchange Student Double Degree Student Status PDF /Word

Academic Affairs - Yuan Ze University Regulations for Study and Studentship Management of Students Going Abroad or to Mainland China

Academic Affairs -Parental Consent Form-Application for Reduced Course Load

Academic Affairs- Form for Applying to Electives in Overseas Universities(currently only available in Chinese) 

Academic Affairs- Form for Accepting Elective Course Credits and Grades (currently only available in Chinese) 

Military Service (only for male Taiwanese): Form of Basic Information for Male Taiwanese of Recruiting Age (currently only available in Chinese) 

In cases where departments have already requested the above-mentioned materials, students may not submit them again to the Global Affairs Office.

Global Affairs Office reserves the right to adjust the content of this announcement based on the actual situation.

Ensure that the written information is completed and sent to Global Affairs exchange coordinator Ms. Yoyo Hsiao（ext.：3286，R70208）